Publishing project management and editorial services

Helping organisations deliver well‑organised, high‑quality publications and communications.

I help you bring clarity, structure and polish to every publication.

I’m Kelly Owen, a freelance project manager and proofreader specialising in business communications and publishing. I help organisations plan, organise and deliver clear, consistent and high‑quality content – from newsletters and reports to full publications and multi‑stage editorial projects.

With over 25 years’ experience in publishing and communications, I bring structure, calm and clarity to busy workflows. Whether you need help coordinating contributors, managing a publication or refining content, I offer friendly, dependable support that keeps everything moving smoothly.

Get in touch

Explore my services

"We'd been trying to proofread internally and it was holding projects up ... Kelly has helped us transform the turnaround of key projects."

– LEYF (Early Years education provider)

Support when you need it.

I'm a professionally trained business proofreader with publications project management experience. Alongside proofreading, I also support organisations with editorial coordination and content workflow management – drawing on my earlier career in publishing and communications.

This includes:

coordinating contributors
managing content schedules
preparing documents for publication
ensuring consistency across multi‑stage projects,

If your team needs extra support keeping a publication or communications project on track, I can help.

Projects I regularly work on.

Annual reports, ESG and Responsible Business reports
Marketing campaign collateral and brochures
Course prospectuses and materials
Market research reports and white papers
Websites and digital content
Magazines and articles
AI-generated content needing a human review.

What service do you need?

Organisations I work with.

Businesses of all sizes
Marketing and communications teams.

Charities and non-profits
Annual reports, campaigns, fundraising and impact reports.

Education organisations
Colleges, universities and training providers.

Non-fiction publishers and editorial teams
Magazines, books and corporate publications.

See a sample from my Portfolio

"Kelly is consistently reliable, delivering results with impressive speed and always going the extra mile."
– Holland Cooper

Work with me.

If you’re looking for calm, organised support with your publications or communications, you’re in the right place. I work with charities, schools, public‑sector teams and creative businesses who need someone reliable to keep their content projects moving.

Here’s what it’s like to work together:

A collaborative approach

I slot into your team seamlessly – coordinating contributors, managing workflows and keeping everyone aligned without adding pressure to your workload.

Clear communication

You’ll always know what’s happening, what’s needed and when. I keep things simple, structured and easy to follow.

Flexible support

Whether you need help with a single publication or ongoing support across multiple projects, I can adapt to your timelines and capacity.

A calm, steady presence

Content projects can get busy quickly. I bring clarity, order and a friendly, dependable approach that helps everything run smoothly.

If you’d like to explore working together, I’d love to hear from you.

Project management for school, college and university publications.

Schools, colleges and universities produce a wide range of printed publications each year, from prospectuses and yearbooks to admissions guides and marketing materials.

These publications need to be accurate and inviting – accessible to students and parents alike. I provide careful, precision support to ensure your most important communications are clear, correct and ready for print:

School and college prospectuses
Yearbooks and leavers’ books
Admissions guides
Course brochures
University marketing publications

"The consistency and attention to detail throughout were much appreciated. I look forward to working with Kelly again and would highly recommend her."
– Sibford School, Oxfordshire

About Ultimate Proof.

Ultimate Proof is run by me, Kelly Owen – a professionally trained proofreader with more than 25 years’ experience in publishing, editorial coordination and communications. Alongside proofreading, I also support organisations with content workflows and publication preparation.

I've spent nearly three decades working in business publishing, in various project management and editorial roles, giving me deep experience in producing accurate, high-quality content.

My credentials